Monthly management reports for New Zealand businesses

• One-page summary: revenue, gross profit, EBITDA, cash, and the two or three things that need a decision.
• Profit and loss for the month, year to date and last year. Most businesses balance on 31 March, Inland Revenue's standard balance date, so set the year to start in April; a January start makes April look like a whole year to date.
• Balance sheet, with GST, PAYE and KiwiSaver deductions owed shown apart from trade creditors: cash owed to Inland Revenue, not to suppliers.
• Cash and runway, if the business is burning cash.
• Debtors and creditors: debtor days, creditor days and the oldest balances.
• Budget against actual, with a reason for each variance that matters: how to compare them.
• Commentary: what moved, why, and what deserves attention.

GST is 15%. Revenue and expenses are GST-exclusive; debtors and creditors include it, so debtor days worked on GST-inclusive debtors read about 15% too high.

GST returns are filed monthly, every two months or every six months, and each is due on the 28th of the month after the period ends: 7 May for a period ending 31 March, and 15 January for one ending 30 November. Cash drops in the month a return is paid though nothing went wrong. Provisional tax does the same: for a 31 March balance date, the three instalments of the standard and estimation options fall on 28 August, 15 January and 7 May. One line in the commentary saves a worried board.

From the first full pay after 1 April 2026, employers contribute at least 3.5% of gross pay to their employees' KiwiSaver schemes, up from 3%, and the rate is due to rise to 4% from 1 April 2028. For a business balancing on 31 March, the whole of this year's staff costs carries the step and last year's does not. Say so beside the comparison with last year, or the board will look for a cause that is already known.

EBITDA was NZ$38,000 in September. Cash will fall by about NZ$58,700 by 28 October, when the GST return for August and September is paid: that is GST collected for Inland Revenue, not a fall in trading.

The business is invented. In Magic MIS the AI writes sentences like those, and the engine fills every figure from the ledgers.

Export the trial balance as Excel or CSV at the month end and upload it. Each account is placed on a report line once and remembered, so the next month is a refresh. Guides: Xero, MYOB.

You get a checked Excel workbook, a board you change by chatting, Present for the meeting itself with the client's logo, commentary and Where to act (suggestions to consider, not tax, legal or audit advice), and a read-only link for directors that opens on a phone. Prepaid credits, no subscription, and every action shows its price before it runs: see the credit packs. It works in a desktop browser.